Job Details:
- Organization: Geneva Call
- Location: Kabul
- Grade: Junior level – Junior
- Occupational Groups:
- Operations and Administrations
- International Relations
- Administrative support
- Architecture, Building, and Property Management
- Information Technology and Computer Science
- Closing Date: 2023-12-25
Support Assistant – Kabul, Afghanistan (National)
Mission
Geneva Call is a neutral and impartial non-governmental organization dedicated to promoting respect for international humanitarian norms in armed conflict and other situations of violence. Geneva Call is currently focusing its efforts on banning the use of anti-personnel mines, protecting children from the effects of armed conflict, prohibiting sexual violence in armed conflict, and protecting the medical mission.
Geneva Call consists of many diverse nationalities, cultures, languages, and opinions. Geneva Call is an inclusive working environment for all its staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation, and gender identity.
Geneva Call consists of many diverse nationalities, cultures, languages, and opinions. Geneva Call is an inclusive working environment for all its staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation, and gender identity.
Role
Under the supervision of the Senior HR and Administration Officer, Administration Assistant will contribute to the administration aspect of the organization. Under the direction and supervision of the Senior HR and Administration Officer the Administration Assistant will be responsible for effectively and efficiently managing all administrative matters related to the Support Department, Payments’ follow-up with the Finance, as well as general administrative support to the Unit.
Core Responsibilities
The key areas which come under the scope of the position:
- Administration and utility maintenance activities
- Guesthouse Management
- Liaison
- IT Support
- Travel Management: Ticket Bookings
I.Administration and utility maintenance activities
- Supervise administrative staff i.e., cleaners and cooks;
- Ensure daily office and guest house premises are well managed and maintained;
- Make sure office supplies are managed and recorded according to Geneva Call procedures;
- Manage inventory and update reporting to Senior HR and Administration Officer;
- Ensure all the staff receive equipment and furniture after receipts/ return on time (all staff must sign for them);
- Plan and have utility maintenance carried out timely to ensure convenience in the activities.
II.Guesthouse Management
- Ensure guesthouses are well maintained and assigned for ex-pats;
- Ensure Office and GH has sufficient consumables and utilities;
- Ensure office and GH keys are well arranged.
III.Liaison
- Apply for VoA for new ex-pats;
- Follow up and track the work permits and visa dates of the expats.
IV.Information Technology
- Small troubleshooting of Office Equipment and computers;
- Routers configuration and assigning restrictions on data use.
V.Travel Management – Tickets Booking
- Ensure staff are given administrative support for the official travels in the country or international travels;
- Ensure staff have the required documents as per the GC Travel Policy
Any other task assigned by the supervisor.
Main qualifications
Education and experience
- University degree in Business Management or a relevant field. Skills; High school diploma with strong experience in Administration.
- At least 3 years in a similar position.
- Experience with international organizations is preferred.
Languages
- Required: English, Dari and Pashto
Technical Skills
- Good knowledge of MS Office Package
Performance management
The employee will be accountable for the responsibilities and the competencies, per the GC Performance Management p. The following documents will be used for performance reviews:
- The Job Description
- The Individual Work- and Professional Development Plan
- The Competency Framework
Conflict of interest
Any candidate affiliated to, or openly supporting, one or more interest groups opposed to the Foundation’s principles and values, or whose previous position could engender safety issues for co-workers at Appel de Genève / Geneva Call, will be excluded from this selection process.
Conditions
- Position: Support Assistant
- Type of Contract: Fixed-term contract (National position)
- Activity rate: 100%
- Workplace: Kabul, Afghanistan
- Preferred start date: As soon as possible
Application
No later than 25 December 2023.
All applications will be kept confidential. Please note only the shortlisted candidate will be contacted for further process.
