WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, honesty, and transparency.

ABOUT THE JOB

The Logistics /Warehouse Officer updates, supervises, and Controls all the DRC & DDG Warehouse/Stores in coordination with Site Logistic officers/Assistants. The main objective is to run and maintain an efficient and transparent logistics inventory system, that responds to the current needs for the country’s operations, including Emergency responses, and complies with the DRC/DDG operations handbook.

Responsibilities:           

Data collection tools development and management

• Understand, respect, and control DRC policies and procedures. Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with the DRC & DDG Programme
• Maintain accurate systems and regularly updated Warehouse, Assets, and GPE Database.
• Assist the Logistics department with the preparation of any reporting required in terms of Stock, Asset, GPE Reports, Deliveries, Goods Received, and compliance documentation.

Position’s Specific Objectives and Responsibilities

• I am maintaining and updating records of all inventory/Assets on DRC ERP Software and dynamic and Offline databases.
• Responsible for physical inspection of warehouses/Stores to be done regularly, also ensuring that the stock is stored correctly and rotated effectively according to DRC Warehousing Procedures.
• Responsible for physical inspection of assets/GPE to be done regularly.
• Play a key role in asset verification and physical count in the delegation committee.
• To maintain a record of attractive equipment handover/takeover to ensure good tracking.
• Prepare damage/ loss report for assets/ GPE.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Issue Asset/GPE as required to the area office staff.
• Maintain good work standards and controls, ensuring proper stock handling, record keeping, and storeroom methods.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Refueling of vehicles and generators.
• Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
• Ensure efficient servicing and maintenance of all vehicles according to DRC fleet guidelines.
• Control over vehicle logbooks every month for reports.
• Accurate record-keeping and monitoring of fuel consumption.
• Preparing a monthly fuel consumption report for the Logistics Department in Kabul.
• Consolidate fuel consumption with fuel purchases.
• Preparing a monthly service and vehicle repair report to the logistics department in Kabul.
• Act as a focal point for sending vehicles for repair and service to the workshop and keep records individual for vehicles.
• Provide service timely to the area staff and teams when it comes to sign-out equipment and expendables.
• Perform any other tasks as instructed by the area manager.
• Close coordination with the local procurement team to handle the procurement of goods and services required for the area office

Filing

• Ensure that an organized filing system is in place.
• Support Logistics Manager in the provision of accurate updated documentation in case of an audit
• Ensure efficient servicing and maintenance of all vehicles according to DRC transport guidelines.
• Ensure that an organized filing system is in place, which should include records of work done and vehicle performance records.
• Ensure that the preposition spare parts stock is at an appropriate level according to needs and availability.
• Provide oversight on the management and maintenance schedule for generators, ensuring they are maintained and serviced.
• Provide weekly work plans and monthly reports to project manager and logistic officer and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned by the Line Manager, such as providing cover for a colleague who is away.

We Offer:

• Contract length: till 31st of December 2024 with the possibility of extension.
• Band: NMH
• Designation of Duty Station: South Area Office, Kandahar.
• DRC has Flexible working hours for Female staff as per DRC Policy.
• 13th month’s salary Will be paid by the end of each month with salary.
• Top-up credit card as per office regulations.
• 1+1 Health Insurance will be provided by DRC.
• Eid Bonus.
• DRC provides Transport allowance/ Transportation Facilities for females and people with disability.
• DRC Provides kindergarten/daycare allowance for max 2 children – Applicable for female mothers.
• Per diem allowance for employee and her Mahram – Applicable for female
• Salary and conditions will be per the DRC salary scale.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• At least 3 years of progressively responsible experience in logistics operations.

Education/qualifications:

• High School degree or BA in Business Administration
• Solid computer skills (Word, Excel, PowerPoint)
• Languages:
• English (Written and Spoken) – Good
• Dari / Pashto (Written and Spoken) – Fluent
• Application process:
• Interested? Then apply for this position by clicking the below Apply button.  All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.
• CV-only applications will not be considered.

Note: Female candidates are highly encouraged to apply.