Job Details:

• Organization: NRC – Norwegian Refugee Council
• Location: Afghanistan
• Grade: Junior level – Junior
• Occupational Groups:
• Operations and Administrations
• Human Resources
• Closing Date: 2023-12-25

Job Overview:

The purpose of an HR/Admin Officer is to implement delegated areas of responsibility of HR and Administration in Sar-e-Pul province. The HR/Admin Officer will ensure the implementation of NRC policy, procedures, and tools in NRC Afghanistan with a focus and main responsibility on Human resources and administrative functions. Advise and guide managers on HR issues related, to policy and procedures.

Caution: This role is national, only internal candidates from Afghanistan can be considered.

For more details about the Job Description and NRC’s Grade Structure please click on: Job Description and NRC Grade Structure.

Generic responsibilities:

• Ensure adherence to NRC policies, tools, handbooks, and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Development of holistic and needs-based programs, including cash-based interventions and marked-based programs

Specific responsibilities

Human Resources:

• Facilitate recruitment processes, such as checking job descriptions, sending New hire forms for approval, and arranging tests and interviews.
• Assist the HR and Admin Coordinator in announcing approved positions.
• Review and feedback on shortlisting, chair the interviews and write test process when assigned.
• Assist hiring process: Help, conduct, document, and verify references in consultation with the HR and Admin Coordinator to ensure job contract and all HR/administrative documentation for personnel file is complete.
• Ensure that all HR documentation is completed and filed and that personnel records are complete and kept confidential.
• Ensure transparency in the recruitment process and make sure all the vacant positions in the Saripul office are filled with high quality.
• Keep track of all national recruitment in Saripul office
• Transparently manage the HRMIS. Input employee details, allocate NRC people numbers and continuously update to ensure the staff establishment is accurate for payroll and reporting purposes to the Area Manager and the HR and Admin Coordinator regularly.
• Responsible for the confidential filling and archiving of all personnel files. Periodically checks files to ensure all missing documents are provided, and securely kept in both hard and soft copy in line with NRC filling key. Takes keen interest in securing proof of life forms from all staff for secure storage as per NRC guidelines
• Maintain updated trucker/s, records and compiled statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, attendance, and absenteeism rates for the Saripul office.

Administration:

• Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required;
• Proper management of NRC guest houses in the field and accommodation arrangements for staff
• Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensuring that all staff have paid their monthly payments
• Prepares recurring reports as scheduled and special reports to the provincial Directorate of Line Ministries as required
• Ensure timely provision of office space, desks, and accommodation for incoming staff
• Take charge of assets such as office furniture, fitting, building, and equipment

Other important obligations:

• Ensure the inclusion of cash-based interventions and marked-based programs in the country and area-based strategies and their implementation across and within NRC’s core competencies
• Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses
• Any other activities discussed and tasked by the immediate supervisor and/or Area Support Manager.

Generic professional competencies:

• Ability to work as part of a team and independently when required.
• Responsible, reliable, and punctual.
• Ability to multi-task.
• Representation skills.
• Knowledge of archiving and filing
• Strong communication skills.
• Ability to work under pressure

Context/ Specific skills, knowledge, and experience:

• University degree, in Business Administration or related field preferred.
• Minimum 3 years’ experience in Human Resources Management with International Humanitarian and development organizations.
• Fluency in English language and local languages Pashto and Dari
• Knowledge of cash-based interventions and market-based programs
• Knowledge of HR practices
• Good IT skills.
• Good follow-up and organizing skills

Behavioral competencies:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment

We Offer:

• Monthly Salary based on NRC Afghanistan Salary Scale.
• Top up Credit card with internet package every month.
• NRC will cover staff plus four (4) dependents for medical insurance.
• Leave and Holidays according to Afghanistan Labor Law.