Job Details:
- Organization: UNOPS – United Nations Office for Project Services
- Location: Kabul
- Grade: Mid level – IICA-2, International Individual Contractors Agreement
- Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Closing Date: 2024-01-25
UNOPS provides infrastructure, procurement, and project management services to help build the future. To support the achievement of the Sustainable Development Goals, we respond to our partners’ needs and help increase the effectiveness of peace and security, humanitarian and development projects around the world.
Job categories Administration, Finance
Vacancy code VA/2024/B5101/27308
Level ICS-10
Department/office AR, AFCO, Afghanistan
Duty station Kabul, Afghanistan
Contract type International ICA
Contract level IICA-2
Duration Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
Application period 11-Jan-2024 to 25-Jan-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
- Provide technical lead and guidance on the verification of a large number of claims for payment against Contracts (both national and international suppliers/contractors/consultants), in terms of financial-related aspects
- Verification of documents required for the liquidation of funds disbursed to projects’ advance accounts to finance eligible expenditures relating to small-scale community-based contracts, Project Management Offices (PMOs) staff salaries and operating expenses, and land acquisition and resettlement (LAR) compensation payments.
- Review and confirm the supporting documents to liquidate expenses incurred before 15 August 2021 relating to LAR compensation made to project-affected people, payments made to contractors and consultants, administrative expenses, and salaries of PMO staff.
Related to Output 1: Outstanding invoices for civil works, consulting, and non-consulting services confirmed and certificates secured
- Collect and review Withdrawal Applications (WAs), outstanding invoices and supporting documents, and requests for contract verifications and scrutinize whether expenditures were in accordance with the contracts’ terms and conditions, for the grants’ intended purposes, and eligible for financing
- Review WAs and other payment documents to identify the amounts of the retention monies to be reimbursed to contractors of civil works
- Review advance payments disbursed to contractors, consultants, suppliers, and PMO staff and reconcile with the verified outstanding payments
- Based on the review and verification of the outstanding invoices, and physical confirmation (by other team members) of the works, goods, and services, contribute to recalculation, and reconciliation with the amounts of the invoices, submitted by contractors, consultants, and suppliers
- With the Contract Management Specialist and Legal component of the team;
- Review subcontracting arrangements and identify subcontractors’ and sub-consultants names, contact details, bank details, and amounts to be paid to subcontractors and sub-consultants from the verified payment
- Identify the amount of taxes and other duties to be paid by contractors, consultants, and suppliers (which may be eligible to be included in the claim);
- Identify the total amount of outstanding payments including verified and confirmed amounts payable for the works, services, and goods, and the amount of the retention fees to be reimbursed and advances to be withheld
- Prepare the payment certificates, acknowledgment certificates, employer letter of confirmation, advance accounts letter, and other certifications documents
- Confirm the bank account details of contractors, consultants, and suppliers and confirm the accuracy of the bank details with the banks
- Check, verify, and confirm that contractors, consultants, and suppliers (and their relevant shareholders and Ultimate Beneficial Owner (UBOs), as applicable) and banks through which the payments will be made are not in the UN Security Council Sanctions List
Related to Output 2: Expenses incurred under projects’ advance accounts verified, and compensations and entitlements to affected people under certain projects confirmed
- Review supporting documents available in the PMOs of Executing/Implementing Agencies (EA/IAs) to confirm the eligibility of expenses incurred by PMOs for the works, goods, and services, administrative expenses, and salaries financed from the projects’ advance accounts
- Identify unliquidated amounts from the advance accounts, obtain a certification of the unliquidated amounts and other supporting documents from the EA/IAs, obtain bank statements for each advance account to confirm the outstanding amounts in the bank accounts per project, and contribute to securing EA/IAs confirmation that the unliquidated amounts will be returned
- Confirm with the EA/IAs that there are no pending payments for the works and services
- Review and verify the documentation available across stakeholders related to the payments of the eligible compensation made and to be made to the affected people for LAR, health and safety issues
- Contribute to the assessment of the eligible outstanding compensations to be paid to the projects affected people, to bring the projects back into compliance
Management and Knowledge Sharing
- Advise the Senior Project Manager and the Deputy Project Manager, on the management of the team in order to:
- lead the provision of “financial related aspects” to be transferred to the team as necessary for the team in order to understand the main aspects of contract management and claims management,
- ensure that the team absorbs knowledge related to the specific claims from a “financial related aspects” point of view and critical elements to be verified in the field or through other means of verification
- Interact with the local team to explain, in conformity to Contracts, what data/type of information/documentation is necessary to support the substantiation of the financial component of the claims
- Interact with the local team in order to explain the process to follow, in order to properly address the financial-related aspects of the claims for payment
- Brainstorm and collaborate with the team in the creation of “alternative” ways of producing the evidence or other necessary documentation (financial-related aspects) to the claims verification when the usual evidence and documentation are not available
- Provide risk analysis and contingency options if possible when the “alternative” ways of producing the evidence or another necessary documentation are adopted
- When required and appropriate, train team members so as to progressively delegate on future claims verification (financial-related aspects)
- Participate when necessary in the negotiations meetings with suppliers/contractors
- If required, along with team coordinators, support in the planning and coordination activities, and follow up on the progress and quality of the products provided by the team members
- Support the SPM in the production of reports and other documentation necessary both internally at UNOPS and for external stakeholders’ management and updates
- Participate in effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
- Organize, facilitate, and/or deliver training and learning initiatives for personnel on finance-related topics. Guide the team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.
- Communicate financial information in a clear and understandable manner to non-financial stakeholders.
- Facilitate the engagement and provision of high-quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
- Any other task assigned by the Senior Project Manager
Please note that the nature of this role requires flexibility in adapting to the needs of the team since the objective of alignment of Contract details, local situations and habits, local law, and other factors might generate unexpected needs.
Education/Experience/Language requirements
a. Education
- Advanced University Degree (Master’s Degree or equivalent) in Finance, Management, Business/Public Administration, or other relevant discipline with 5 years of relevant experience, OR
- First-level University degree (Bachelor’s Degree or equivalent) in Finance, Management, Business/Public Administration, or other relevant discipline in combination with 7 years of relevant experience may be accepted in lieu of an advanced university degree
b. Work Experience
- A minimum of five (5) years of progressively responsible experience in finance and accounting is required.
- Experience in the financial accounting component of claims, contract variations, liquidation of expenses, certification of works or equivalent is required
- Experience in implementing projects funded by the International Financial Institutions (IFIs) is desirable.
- Financial management experience and use of electronic systems are desired.
- Skills in budget preparation, financial reporting, coordination, and report writing are an asset.
- Experience in developing countries or post-conflict environments is an asset.
- Familiarity with the country context and program/project regions is an asset.
c. Languages
- Fluent in English (reading, writing, and speaking) is required.
