Founded in 2011, the International NGO Safety Organization (INSO) is an international charity that supports the safety of aid workers by establishing safety coordination platforms in complex contexts. INSO provides registered NGOs with a range of free services including real-time tracking of developments in the operating environment, reporting, safety-related information and mapping, crisis management support, staff orientations, and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The Organization has grown from an innovative start-up to become a globally recognized charity and a valuable component of the humanitarian safety coordination system.
Today the Organization provides daily support to more than 1,000 beneficiary organizations (NGOs) in some of the world’s most insecure environments and has earned a strong reputation for performance, principles & professionalism.
INSO has been registered as a charity in the Netherlands since April 2019 and its global headquarters is now based in The Hague, the international city of peace and justice.

INSO has more than 1,000 employees globally and is active in 18 countries across Europe, the Middle East, Africa, and Central Asia.

INSO Central region is currently looking for a Human Resource Officer in Kabul Province. The candidates are required to be residents of the province and possess an understanding of the current situation relevant to NGO and humanitarian safety.

Overall Purpose of Role:

The Human Resources Officer is responsible for providing efficient and effective human resources administrative support to the operations of the INSO Country Office, under the supervision and guidance of the Operations Manager.

Main Duties and Responsibilities:

Compliance

• Ensure all INSO HR internal policies and procedures are compliant with local labor laws and regulations.
• Ensure that probation periods and contract expiration dates are monitored effectively and action is taken promptly,
• Maintain communication with local authorities including the tax office, ministry of labor, etc. to maintain strong local governmental relationships.
• Ensure that staff arriving/departing from the country office (CO) has the appropriate documentation (Visa, INSO Card, work permit, Alien registration, etc).

Recruitment

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off-boarding.
• Prepare the national staff and Field Monitor employment contracts and amendments under legal requirements and available templates.

HR Administration

• Prepare other HR documentation including termination/warning letters, acting allowances, etc.
• Ensure that HR files contain the mandatory documentation according to the internal checklist.
• Ensures the HRIS is up to date through regular checks of data and maintains the HRIS as required
• Maintain and update staff absences and liaise with the Finance Department for payroll purposes.
• Assist the Operations Manager in establishing annual leave planning to plan staff shifts and cover operational needs.
• Assist in staff travel planning.
• The focal point for staff and consultants on insurance policy.
• Review payroll for National Staff and Field monitors and act as a point of contact for any payroll-related queries.
• Assist the Operation Manager in the drafting of various communication documents, and administrative letters and facilitation of meetings to inform national employees of HR rules and procedures
• Assists the Operation Manager in the event of an internal and/or external audit or inspection

PERSON SPECIFICATION

Knowledge, Skills, and Experience

Essential:

• Bachelor’s Degree in Business Administration, HR Management, or any other relevant field.
• Fluency in English
• French/Arabic/or other language according to location, both written and verbal.
• Minimum 2 years of relevant work experience.
• Proficiency in Microsoft Office Tools.

Nice to Have:

• Previous experience in the humanitarian sector.
• HRIS experience.
• INGO experience.

Personal Attributes

• Attention to detail.
• Ability to identify issues, analyze, and participate in the resolution of issues/problems.
• Excellent communication, organizational, and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her actions.
• Be able to work under pressure.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Capacity to work in multicultural environments.

Interested candidates are requested to send their applications along with copies of their CVs (including professional reference contact details), and educational and work certificates to: jobs@afg.ngosafety.org

Note: Applications without mentioning the position title and vacancy Number in the subject line of the email will Not Be Considered.

jobs@afg.ngosafety.org