About UN-Habitat
The United Nations Human Settlements Programme (UN-Habitat) is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable town and cities with the goal of providing adequate shelter for all. This post is in the UN Habitat Regional Office for Asia and Pacific (ROAP) at Kabul duty station. UN-Habitat Afghanistan The United Nations Human Settlements Programme, UN-Habitat, has been working within Afghanistan since 1992 with funding support of USAID, Japanese and Australian Governments, EU, CIDA, Swiss Agency for Development and Cooperation (SDC), Kingdom of the Netherlands and several other bilateral donors and multilateral donors. During this period, its programme has expanded to include a wide range of human settlements initiatives, from humanitarian emergency support to small-scale neighborhood level improvement schemes to municipal scale governance reforms.
Job Summary
Under the guidance and supervision of the Administrative Officer and Budget & Finance Officer the Office Assistant provides administrative support to UN-Habitat Main office and other project Offices ensuring high quality and accuracy of work and his/her responsibilities are as follow:
Duties & Responsibilities
- Process of requisition of materials for all offices
- Record and update of the inventory based on each inventory able equipment according to the office the equipment has been purchased and the good receiving form.
- Maintain proper stock record for equipment purchased in bulk such as Toners etc.
- Preparation of justification notes on the equipment’s that needs repairs or write off.
- Responsibility for office Pouch & Cargo and Records the Pouch cargo.
- Processing of Visa for International Consultants
- Delivery of all the request visas form for international staff and national staff to the Embassies, UN Agencies & Ministries department, Companies.
- Collecting of the Tickets for National staff and international staff from UNHAS and Travel Agencies
- Facilitate UNHAS / TRAVEL Agencies invoices.
- Filing system for all the documents
- Provide Quotations from the Market for purchase of materials for the office.
- Any other task given by the senior management.
Job Requirements
Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Qualifications
Education:
High School Certificate in the respective field. A good working knowledge of the latest MS Office and spreadsheet software will be essential. reporting and correspondence will be carried out in English, knowledge and experience with UN procurement rules and regulations is preferred.
Experience:
At least 3 years of relevant experience in Logistics and Administration.
Language:
English and French are the working languages of the United Nations Secretariat. For the posts advertised, basic English, speaking and writing of local languages required.
Submission Guideline
Interested Afghan National Candidates should submit the following required documents.
- A cover letter that shows how your qualifications and experience meet the VA requirement.
- An update and signed P11 form for individual contractor (IC) that contains all your information.
To the unhvacancies@unhabitat-afg.org indicating on the SUBJECT line the vacancy number of the position, please note that applications received after the closing date (27 December 2023) will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for an interview.
Note: Subject line must be: (2023-12-233) or your application may not be considered.
Submission Email: unhvacancies@unhabitat-afg.org
For more details about UN-HABITAT and UN-HABITAT Afghanistan Country Programme refer Website: www.unhabitat.org and www.unhabitat.af
